Husky is committed to protecting the privacy and security of candidates’ personal information. This privacy notice describes how we collect and use personal data about you during and after the recruitment process in accordance with applicable Privacy laws.
More specifically, Husky as Data Controller will:
1. comply with relevant data protection legislation and all other applicable laws;
2. only collect personal data that may be required as part of the recruitment process;
3. make sure you can access and exercise your other rights under relevant data protection legislation; and
4. protect your personal data and keep it secure.
You are under no statutory or contractual obligation to provide personal data to Husky during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all.
Please also note that Husky does not generally make any recruitment decisions based solely on automated decision-making.
The types of personal information we may collect and process about you.
Personal data means any information about an individual from which that person can be identified. The categories of personal data we may collect and hold about you may include:
• Personal contact details such as name, surname, title, addresses, telephone numbers, and personal email addresses;
• Personal details such as date of birth, gender and nationality;
• CV’s or cover letters or any other supplementary document included as part of the application process where requested or not;
• Information about your right to work in a specific country;
• Information regarding your work history, qualifications, professional memberships, education, experience, or employment references; and
• Photographs if included on CVs or otherwise on supplementary document submitted as part of the recruitment process;
We may also collect, store and use the following special categories of more sensitive personal data, which could include:
• Information about whether or not you have a disability for which we need to make reasonable accommodations as part of the recruitment process; and
• Information about criminal convictions and offences (where the nature of the job requires this).
How is your personal data collected?
• We may collect this information in a variety of ways. For example, data might be collected through application forms; your CV; from correspondence with you; or through interviews, meetings or other assessments.
• We may collect personal data about you from third parties, such as references supplied by former employers or recruitment agencies and information from criminal records checks to the extent permitted by law.
Where is your personal data stored?
Your personal data will be stored in a range of different places, including but not limited in our recruitment files, in our HR platform, and in other IT systems (including our email system).
Why is your personal data processed?
Under applicable privacy laws, Husky should only collect your personal data if it has a valid purpose for doing so. The purposes for which Husky processes your personal data is in order to take steps to enter into a contract with you and will retain that personal data in order to perform that contract. Moreover, Husky has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. We may also need to process data from job applicants to respond to and defend against legal claims. In some cases, we need to process data to ensure that we are complying with our legal obligations such as compliance with laws regarding eligibility of employment in a specific country. We may process health information if we need to make reasonable accommodations to the recruitment process for candidates who have a disability. Where we need to process other special categories of data, such as information about ethnic origin, sexual orientation, or disability, this is for equal opportunities monitoring purposes as permitted by applicable local laws. For some roles, the organization is eligible to seek information about criminal convictions and offences. Where it is necessary to collect and process any special categories of sensitive personal data, we will ensure it is handled with the utmost discretion and will limit access to the information to the individuals who require it for the purposes of which it is being requested / processed.
Who has access to your data?
Your information will be shared internally for the purposes of the recruitment exercise. This includes members of the Human Resources Team, relevant hiring managers (or team leaders) and interviewers involved in the recruitment process, and IT staff if access to the data is necessary for the performance of their roles.
Husky may share your personal data with authorized third parties that have been engaged by Husky such as professional advisors, external consultants, recruitment agencies etc.,
Your data may be transferred to a different country. For instance, for applicants that reside within the EEA, personal data may be transferred outside the European Economic Area (EEA)) with hiring managers or those participating in recruitment and selection processes as part of the recruitment process.
However, to ensure that your personal information does receive an adequate level of protection we have put in place appropriate measures to ensure that your personal information is treated by those third parties in a way that is consistent with and which respects applicable laws on data protection. These measures are set out below.
Is my personal data secure?
We take the security of your data very seriously. We have internal policies and controls in place to try to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by its employees in the performance of their duties.
Where we engage third parties to process personal data on our behalf or we share personal data with third parties, those third parties do so on the basis of our instructions, are under a duty of confidentiality and are obliged to implement appropriate technical and organizational measures to ensure the security of data.
How long do you retain my data for?
We will not hold your personal data longer than we need it. If unsuccessful, generally we keep the majority of your information for 24 months, unless otherwise required by applicable laws. If you are successful in your application, information collected as part of the recruitment process will be transferred to your personnel file and retained during your employment and for the necessary retention period after the end if your employment, in accordance with Husky’s Retention Policy.
You may also have the following rights when it comes to our handling of your data, in accordance with applicable laws:
• Right of access – you have the right to request a copy of the personal data we have on you and to request supporting information explaining how the personal data is used
• Right of rectification – you have the right to request that we correct inaccurate personal data about you
• Right of erasure – you have the right to request that we erase all personal data about you (please note that we may be able to reject or restrict the request in some circumstances, depending on the information we hold and our lawful reason to keep it)
• Right to restrict processing – in some situations, you have the right to request that we do not use the personal data you have provided (e.g. if you believe it to be inaccurate)
• Right to object– you have the right to object to certain processing of your personal data (unless we have overriding compelling grounds to continue processing)
• Right to data portability- Request the transfer of your personal data to another party.
If you would like to exercise any of these rights, please contact the relevant Husky Privacy Officer:
If you believe that Husky has not complied with your data protection rights, you can complain to the relevant National Authorities.